Who We Are
Hale Staffing Ltd (“we”, “us”, or “our”) is a recruitment and job placement service provider. Our website address is: https://halestaffing.com. As a data controller, we are responsible for the personal data we handle.

This Privacy Notice (the “Notice”) outlines how Hale Staffing Ltd collects, uses, processes, stores, and discloses personal data about individuals. This includes information collected when you register with us for job placement services, use our website, or apply for a position. The types of personal data we collect are detailed in the section “Your Personal Data and How We Collect It”.

It is important that you read this Notice together with any other privacy notices we may provide on specific occasions when we collect or process personal data about you. This Notice supplements other notices and is not intended to override them.

Not Intended for Children
This website is not intended for use by children (under the age of 16 or as defined by applicable local laws). We do not knowingly collect personal data from children. If you believe we have collected personal data from a child, please contact us immediately at webmaster@halestaffing.com so that we can investigate and remove the data. If you are a parent or guardian and believe your child has provided us with personal data without your consent, please also get in touch so we can address your concerns.

Using Our Website

By using our website, you agree to the following:

Access to Services: We provide access to job listings, company profiles, and other recruitment services. You may browse the website without creating an account, but certain features (e.g. applying for jobs, receiving tailored notifications) may require you to submit personal data to us directly (e.g. by sending your CV or booking a meeting).

Accuracy of Information: If you choose to share your details with us (such as uploading a CV or submitting personal data), you must ensure that the information you provide is accurate, current, and complete.

User Content: Any content you submit (e.g. CVs, cover letters) remains your property. By submitting content, you grant us permission to use it to provide our recruitment services, including matching you with relevant job opportunities.

Prohibited Conduct: You agree not to use our website for unlawful, harmful, or fraudulent activities, including uploading harmful software, infringing intellectual property rights, or attempting to bypass security measures.

Registering as a Candidate for Job Placement Services

We do not require you to create an online account. Instead, you can contact us directly by booking a meeting or submitting your CV and relevant details. Once we review your information, we may follow up to assess how we can assist with your job search.

In providing our recruitment services, we may collect data from:

• Your CV and covering documentation.
• Employment references and educational history.
• Online tests or assessments you complete at our request.
• Interviews (in person, via video, or online).
• Public social media profiles (e.g. LinkedIn) and information gathered at job fairs, promotional events, and networking sessions.

Your personal data will be securely stored in our candidate database. We may share your data with our clients (located in the UK, Europe, and internationally) as necessary to match you with suitable job opportunities. Clients may request additional information to support their hiring decisions.

Our recruitment consultants may send you job alerts based on your preferences and qualifications. You can opt out of these alerts at any time by using the unsubscribe link in the email.

Applicants for Employment Roles with Our Employer Clients

When you apply for a role, we collect personal data from various sources (e.g. CVs, interviews, references, online assessments) to evaluate your suitability for positions, manage the recruitment process, and maintain communication with you.

Your data is stored securely in our recruitment database, accessible only to authorised personnel, such as recruitment consultants, HR team members, and hiring managers. With your consent, we may share your personal data with employer clients in the UK, Europe, the US, or other international locations as part of the recruitment process. All data sharing is subject to appropriate safeguards.

If we engage third-party service providers for background checks or assessments, we will inform you and obtain your consent where required. These providers must comply with data privacy laws and keep your personal data confidential and secure.

If your application is unsuccessful, we will retain your personal data for six months to ensure a fair recruitment process. After this period, your data will be deleted. If we believe you may be suitable for future roles, we may ask for your consent to retain your CV for up to 12 months. You can withdraw your consent at any time.

Special Categories of Personal Data

We may process sensitive personal data (e.g. information about unspent criminal convictions or health conditions) only when necessary and relevant. For example, this may be to assess your suitability for certain roles or to make reasonable adjustments for the recruitment process. If disclosure to a client is required, we will inform you and obtain your consent beforehand. Such data is processed in line with legal requirements and retained only as long as necessary before secure deletion.

Clients, Hiring Organisations, and Suppliers

If you represent a client, hiring organisation, or supplier, we may process personal data about you (e.g. name, business email address, contact details) to provide our services, manage business relationships, and fulfil contractual obligations. We may obtain this data directly from you, your colleagues, public sources, or social media platforms. This processing is necessary for our legitimate interests in managing these relationships.

We may occasionally send marketing emails to business contacts. You can unsubscribe at any time by clicking the unsubscribe link in the email or contacting us at webmaster@halestaffing.com.

International Data Transfers

We may share your personal data with clients or partners located outside the UK or the European Economic Area (EEA), including but not limited to the US and other international jurisdictions. When we transfer personal data internationally, we take steps to ensure appropriate safeguards are in place, such as using standard contractual clauses or complying with recognised international frameworks, so that your data remains protected in line with UK and EU data protection standards.

If you have any questions about how we handle international data transfers, please contact us.

Note: In the event we do so, it will be in relation to an application for which you have been put forward or as part of an organisational requirement where we need to confer across nations.

Your Personal Data: What We Collect and How We Use It

Data We Collect
We collect personal data about you when you interact with us, such as when you apply for a job, register with us, or use our services. The types of personal data we collect include:

• Personal Identification Information: Name, email address, phone number, date of birth, gender.
• Job Application Information: CV/Resume, cover letter, job preferences, qualifications, work history, education, references.
• Online Usage Data: IP address, browser type, operating system, location, and other technical data collected through cookies. Please see our Cookie Policy for more details.
• Communication Data: Correspondence with us, including emails, messages, and chat logs.

We may also receive your personal data from third parties, such as recruitment agencies, job boards, or publicly available sources, where this is relevant to your job search or placement.

How We Use Your Personal Data
We use your personal data to:

• Provide Job Placement Services: Matching you with temporary, permanent, or fixed-term contract roles.
• Communicate with You: Discussing job opportunities and providing updates.
• Fulfil Legal Obligations: Meeting contractual and regulatory requirements.
• Improve Website and Services: Producing statistics, analysing marketing effectiveness, and enhancing site functionality.
• Manage Third-Party Information: If you provide us with information about third parties (e.g. referees), you confirm that you have their permission to share their data with us.

Change of Purpose

We will only use your personal data for the purposes for which it was collected, unless we reasonably consider that it is needed for another compatible purpose. If we need to use your data for an unrelated purpose, we will notify you and explain the legal basis for doing so.

Disclosing Your Personal Data to Third Parties

We may share your personal data with:

• Service Providers: For payroll processing, background checks, data analysis, IT services, and professional advice.
• Government Agencies: HM Revenue & Customs, the Home Office, law enforcement agencies, regulatory bodies, or other authorities as required by law.
• Legal Compliance: To comply with legal obligations, protect our rights or property, prevent fraud or crime, and ensure users’ and the public’s safety.
• Business Transactions: In the event of a merger, sale, or transfer of our business or assets.
• IT Consultants: For technical support, testing, and IT systems development.

All third-party service providers are contractually obligated to protect your personal data, comply with data privacy laws, and maintain confidentiality.

Keeping Your Personal Data Secure

We use appropriate technical and organisational measures to safeguard your personal data against unauthorised access, alteration, disclosure, or destruction. Access is limited to employees, agents, contractors, and third parties who have a business need to know.

We have procedures in place to deal with suspected data breaches and will notify you and relevant authorities when legally required.

How Long We Retain Your Personal Data

We retain your personal data only as long as necessary for the purposes for which it was collected, including legal, accounting, or reporting requirements. Retention periods vary depending on the nature of the data and our legal obligations.

If you no longer wish to receive our services, you may request deletion of your data from our candidate database. We may retain basic contact information on a suppression list as required by law.

In some cases, we may anonymise your personal data for research or statistical purposes, in which case we may use this information indefinitely without further notice.

For more details on our data retention policies, please contact us at webmaster@halestaffing.com.

Your Legal Rights

You have the right to:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Request that we correct incomplete or inaccurate data.
• Erasure: Ask us to delete or remove personal data where there is no valid reason to retain it.
• Object: Object to processing based on legitimate interests or for direct marketing.
• Restriction: Ask us to suspend processing your personal data in certain circumstances.
• Data Portability: Request the transfer of your personal data in a structured, commonly used, machine-readable format.
• Withdraw Consent: Where we rely on consent, you can withdraw this at any time.

To exercise these rights, please contact us at webmaster@halestaffing.com. We may need to verify your identity for security purposes. We typically respond within one month. In complex cases, we may extend this period and will keep you informed. We generally do not charge a fee unless the request is unfounded, repetitive, or excessive.

Legal Basis for Processing Your Personal Data

We process your personal data under one or more of the following legal bases:

• Contractual Necessity: To fulfil a contract or take steps before entering into a contract with you.
• Legitimate Interests: For our legitimate business interests, provided your rights and interests do not override them.
• Legal Obligation: To comply with legal or regulatory requirements.
• Consent: When you have given clear consent for us to process your personal data for a specific purpose.

Cookies

We use cookies to enhance your experience on our website. You can set your browser to refuse or alert you about cookies. Some parts of our website may not function properly without cookies. We rely on your consent for processing personal data collected through non-essential cookies. For more information, please see our Cookie Policy.

Contact Us

If you have any questions or concerns about this Privacy Notice or our data processing practices, please contact us:

Email: webmaster@halestaffing.com
Address:
Hale Staffing
85 Great Portland Street
London, W1W 7LT

This Privacy Notice was last updated in November 2024.

Please review this Notice periodically, as we may update it to reflect changes in our data processing practices or legal requirements